ARCS-PV: Preservation

Purpose

ARCS-PV defines the governance domain applicable to preservation obligation, hold state, and suspension of ordinary deletion or purge treatment. This family establishes requirements for hold triggers, preservation scope, hold communication, and the treatment of records whose ordinary lifecycle must be interrupted for legal, regulatory, investigatory, or other declared reasons. Its purpose is to ensure that preservation conditions are governable, reviewable, and capable of overriding ordinary lifecycle automation where required.

Governance focus

• Initiation of preservation or legal hold state
• Definition of scope for affected records, systems, or custodians
• Suspension of ordinary deletion or purge treatment
• Communication and maintenance of hold condition
• Documentation sufficient to support later review of preservation posture

Boundary

ARCS-PV applies wherever ordinary lifecycle treatment must be suspended because a preservation obligation has attached. It governs the change in record posture that occurs when deletion, purge, or other routine lifecycle action can no longer proceed as scheduled. This family applies to the existence and maintenance of hold state, including its scope and operational effect, rather than to the substantive merits of the underlying dispute, inquiry, or proceeding giving rise to preservation.

The corresponding control statements for this family are maintained in the Controls catalog.